Want your employees to automatically see every office-wide event in your company, along with holidays and other important events?
Good news: Anyone can share their G Suite Google Calendar with others. Bad news: Your teammates will need to add that calendar manually.
Here are two ways to do it.
Add a Shared Resource Calendar (Admins)
When you're scheduling a meeting in Google Calendar, you can invite others to your event—and if they've made their own calendar public, Google Calendar will automatically tell you if they're free during that time or not.
In G Suite, you can also add shared resources—perhaps a meeting room, projector, or any other resource that only one group can use at once—to your event. That resource will get its own calendar, which anyone on the team can follow, to see when the resource is being used and when it's free.
That's something you can hack to make a global team calendar that anyone can add to. Say you want a company event calendar. You could make a new
ABC, Inc. Events "resource", and let everyone follow its calendar to see new company-wide events. Here's how.
As a G Suite admin, just open your Google Calendar settings under Apps, select Resources, then click the Create a new resource button. Add a name, resource type, and description—though only the name is required.
Now, when making an event that you want everyone to see, just "invite" the resource to your event. That event will then show up in your personal calendar and the resource's calendar. Anyone on your team can add an event to the resource calendar, so be sure not to add too many events to calendars you want everyone to subscribe to.
Want to see the resource's events and get your team members to follow the calendar? Just open your G Suite Google Calendar account, click the down arrow beside Other calendars in the left sidebar, then select Browse Interesting Calendars. You'll see popular holiday and sports calendars from Google. Click the More tab then select the Resources for YourDomain.com link about halfway down. Now, select the resource and subscribe to its calendar, and you'll see those events in your calendar alongside your own calendars.