Gmail's likely to be the first G Suite app you'll use when you join a new company's G Suite account—and for good reason. Email is still the easiest way to communicate with anyone online, and it's your online passport in so many ways. Most of the rest of your company accounts—as well as most of your communications with those outside your company—will go through your company Gmail account.
As such, as an Admin you'll want your team's emails to look consistent and professional. Perhaps you'll want to add your company's logo to the end of every email, along with your site and tagline. Depending on your industry, you may need to add a legal disclaimer to the end of all emails from your company as well.
No worries. All you need to do is add a custom footer to your team's Gmail accounts. Team members can still add their own signatures to their emails, but your company footer will always show up below their signature and will be added to every email your team sends.
Adding a custom footer to G Suite Gmail is easy. Just open your team's G Suite admin at admin.google.com/AdminHome, select Apps, then choose Gmail, and open its advanced settings. Scroll down to the Compliance section, and you'll find an Append Footer setting—or just search for
footer to jump to that section. Tap Configure, then add a name for your footer.
You can then add anything you want to the footer in a classic Gmail-style editor. There are options to set the background and foreground color, along with standard type formatting options. Keyboard shortcuts, however, are not supported, so you'll need to click the B icon to add bold text, for instance.
Want to include an image in your company signatures? Upload the photo to your own server or another image sharing service first, and copy the link to the photo. Then click the photo icon in the signature editor, and paste in your image link. To add a link to the image, select the image by pressing Shift and your arrow key while typing in the editor, then click the chain icon and add your company's site so people can open it by clicking the logo in your emails.
Finally, check the Append the footer to messages being sent within your organizationbutton at the bottom if you want this footer added to emails between your team members—or leave it unchecked to only add this footer when emailing those outside your company.
As usual, save your settings at the end, and within an hour the footer will show up for everyone in your team's emails. They can each still add their own signature—but your company footer will always be appended below their own signature. It's an easy way to brand your team's emails and make sure they're compliant with any legal notices you need to show.